Event Requests

Terms & Conditions

Completion of this form does not guarantee use of the above space. Please note that the required location will not be booked until this form is fully completed, returned to this office and assessed. Confirmation or refusal of your booking will be issued to you in due course.

No arrangements should be made for the use of the space until express permissions have been granted, subject to the terms of the licence agreement to occupy the site.

Please note that should your application be approved, depending on the scale of your event, you will be asked to submit any or all of the following documents four weeks in advance of your event:

• Site Plan
• Risk Assessment
• Security & Stewarding Provision
• Event Communication Plan
• Production & Event Schedule
• Crowd Management Plan
• Emergency Control Plan
• Fire Procedures
• First Aid Provision
• Safeguarding Statement
• Lost Child & Vulnerable Adult Procedures
• Traffic & Transport Plan
• Toilet & Sanitation Plan
• Food Safety Plan
• Waste Management Plan
• Sustainability Statement for Event
• Environmental Impact Assessment
• Accessibility Provision

You must provide evidence that you hold public liability insurance. The level of insurance required will be assessed on receipt of the application and will be to the amount of at least £10 million. Please enclose a copy of your current Insurance Certificate when you return this form.

Belfast City Council will require a number of conditions to be met within the terms of the Entertainment’s license (if required) and it is the responsibility of the applicant to apply directly to the Council for all necessary approvals. Please note, if you intend for your proposed event to run beyond 11.00pm you should contact Belfast City Council at your earliest opportunity.

Conditions are contained within the Entertainment’s Licence, and these should be carefully considered before you sign.

Titanic Quarter Ltd, Maritime Belfast Trust Ltd and Titanic Belfast Ltd promote an Equal Opportunities Policy. If your event is in breach of this policy, you will be asked to leave the site.